Citizen's Charter

Vision

Enhanced and innovative civil registration system in preserving the integrity of documents and continuous development of strategies to enrich responsive and effective provision of services.

Mission

To provide civil registration services with the highest degree of accuracy and correctness guided by the implementing civil laws and regulation and to serve the populace of Tinambac with integrity, efficiency and competence regardless of their class, beliefs and culture.

Mandate

To provide the basic services on civil registration in accordance with the applicable rules and regulations of the government.

Frontline Services

REGISTRATION OF VITAL EVENTS THAT AFFECTS THE CIVIL STATUS OF AN INDIVIDUAL
  • Certificate of Live Birth

          On Time: 30 days from date of birth

          Delayed: Beyond 30 days from date of birth

  • Certificate of Death

          On Time: 30 days from date of death

          Delayed: Beyond 30 days from date of death

  • Certificate of Marriage

          On time: marriage with marriage license (15 days from date of marriage)

  • Marriage with exceptional character, ex. Arts. 34, 27, 28 & 33 (30 days from the date of marriage)

          Delayed: beyond the given period in timely registration

 

Certificate of Live Birth (COLB)

Schedule of availability of Service:

Monday to Friday             –           8:00 A.M. – 5:00 P.M. (without noon break)

On Time: 30 days from date of birth

Fee/s: NO FEE

 Requirement/s:

  • Four copies of accomplished Certificate of Live Birth
  • In case of an illegitimate child and should the father will acknowledge/admit the paternity of the child, he must personally appear to the MCR Office to affix his signature on the Affidavit at the back of the COLB form.
  • Current year’s CEDULA or Community Tax Certificate (CTC) of acknowledging parent.

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Fill-out information sheet at the MCR Office (birth delivered thru traditional midwife or hilot)COLB and requirements are examined if correct and complete. Client is interviewed for verification of information provided in the submitted form. Require informant to affix signature on the COLB form. In case of illegitimate child, the acknowledging parent/s is/are required to affix signature in the presence of the MCR.10-20 minutesOfficer of the day (OD)/ClerkMF 102
2COLB and requirements are presented for registration (birth in municipal hospital, lying-ins and other institution allowed to accomplished the COLB)

COLB and requirements are examined if correct and complete. Client is interviewed for verification of information provided in the submitted form. Require informant to affix signature on the COLB form. In case of illegitimate child, the acknowledging parent/s is/are required to affix signature in the presence of the MCR.

 

Assign a registry number and submit to the MCR for signature of the COLB form.

5-10 minutesOfficer of the day (OD)/ClerkMF 102
3Informant or Acknowledging parent affix signature in the presence of the OD/MCR.3-5 minutesMunicipal Civil Registrar 
4 OD/Clerk releases the owner’s copy of the registered document.3-5 minutes  
5Received the registered document and fill-out the monitoring sheet. 3-5 minutes  

 

Certificate of Live Birth (COLB)

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

Delayed: Beyond 30 days from date of birth

Fee/s: P 100.00

Requirement/s:

  • Four copies of accomplished Certificate of Live Birth
  • In case of an illegitimate child and should the father will acknowledge/admit the paternity of the child, he must personally appear to the MCR Office to affix his signature on the Affidavit at the back of the COLB form.
  • Current year’s CEDULA or Community Tax Certificate (CTC) of acknowledging parent/s.

Note: Child born before the New Family Code of the Philippines, both parents will acknowledge.

  • Negative Result from PSA
  • Marriage Contract (if married)
  • Affidavit of two disinterested persons
  • At least two of the documents listed below;
    • Baptismal Certificate
    • School Record/Form 137/Transcript of Record
    • Voter’s Registration Record/Certification
    • NBI Clearance
    • SSS Membership (E-1)
    • Employment Record
    • Withholding Tax certificate
    • Passport
    • Driver’s License
  • 2 valid IDs with date and place of birth

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Fill-out information sheet at the MCR Office (birth delivered thru traditional midwife or hilot)COLB and requirements are examined if correct and complete. Client is interviewed for verification of information provided in the submitted form. Require informant to affix signature on the COLB form. In case of illegitimate child, the acknowledging parent/s is/are required to affix signature in the presence of the MCR. Require client to pay at the Municipal Treasurer’s Office (MTO)10-20 minutesOfficer of the day (OD)/ClerkMF 102
 COLB and requirements are presented for registration (birth in municipal hospital, lying-ins and other institution allowed to accomplished the COLB)5-10 minutesOfficer of the day (OD)/ClerkMF 102
2Pay  at the MTO the required feesCashier received payment and release OR Cashier/MTOOR
3Present the Official Receipt (OR) to the OD/ Clerk.OD/Clerk received the requirements, COLB and Official Receipt. Give client transaction slip where the date of release is indicated. Delayed COLB shall be release after 10-day posting and signed by the MCR on the 11th day with assigned registry number.3-5 minutesMCR 
4Received the transaction slip and fill-out the monitoring sheet.   Transaction Slip
5Claim the registered document on the scheduled date.OD/Clerk releases the owner’s copy of the registered document.3-5 minutesOfficer of the day (OD)/ClerkMF 102
6Received the registered document and fill-out the monitoring sheet. 3-5 minutes  

 

Certificate of Death (COD)

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

                    On Time: 30 days from date of death

                        Fee/s: P 25.00 – Burial Fee

 Requirement/s:

  • Four copies of accomplished Certificate of Death with signature of the embalmer at the COD form.

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1COD and requirements are presented for registration (death in municipal hospital, rural health units and other hospitals)Documents are reviewed /examined if completely accomplished. Check the signature of the Municipal Health Officer (MHO), Chief of Hospital and other Physician as well as the signature of the Embalmer. Data and requirements completed require client to pay Burial Fee to the Cashier/MTO.5-10 minutesOfficer of the day (OD)/ClerkMF 103
2Pay Burial FeeCashier received payment and release OR Cashier/MTOOR
3Submit OR to the MCR OfficeOD/Clerk received OR. OR number and date of payment are inserted in the space provided on the COD form. Assign a registry number and submit to MCR for signature.3-5 minutesOfficer of the day (OD)/ClerkOR
  OD/Clerk releases the owner’s copy of the registered document.MF 103
4Received the registered document and fill-out the monitoring sheet. 3-5 minutes

 

Certificate of Death (COD)

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

                    On Time: 30 days from date of death

                        Fee/s: P 25.00 – Burial Fee

P 100.00

Requirement/s:

  • Four copies of accomplished Certificate of Death with signature of the embalmer at the COD form.
  • Current year’s CEDULA or Community Tax Certificate (CTC) of the informant
  • Authenticated copy of the certificate of burial, cremation, or of other means of corpse disposal
  • Negative Result from PSA

 STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1COD and requirements are presented for registration (death in municipal hospital, rural health units and other hospitals)Document is reviewed /examined if completely accomplished. Checked for the signature of the Municipal Health Officer (MHO), Chief of Hospital and other Physician as well as the signature of the Embalmer. Data and requirements completed require client to pay Burial and Late Registration Fee to the Cashier/MTO.5-10 minutesOfficer of the day (OD)/ClerkMF 103
2Pay Burial and Late Registration FeeCashier received payments and release OR Cashier/MTOOR
3Present the Official Receipt (OR) to the OD/ Clerk.OD/Clerk received the requirements, COD and ORs and give client transaction slip where the date of release is indicated. Delayed COD shall be release after 10-day posting and signed by the MCR on the 11th day with assigned registry number.3-5 minutesOD/clerk 
4Received the transaction slip and fill-out the monitoring sheet.   Transaction Slip
5Claim the registered document on the scheduled date.OD/Clerk releases the owner’s copy of the registered document.3-5 minutesOfficer of the day (OD)/ClerkMF 103
6Received the registered document and fill-out the monitoring sheet. 3-5 minutesOfficer of the day (OD)/Clerk 

 

Certificate of Marriage (COM)

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

                    On time: marriage with marriage license (15 days from date of marriage)

                        Marriage with exceptional character, ex. Art. 34 (30 days from the date of marriage)

                        Fee/s: NO FEE

Requirement/s:

  • Four copies of accomplished Certificate of Marriage
  • In case of marriage with exceptional character, the solemnizing officer shall affix his signature on the Affidavit at the back of the COM form. This affidavit must be notarized or signed by the administering officer.

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1COM and requirements are presented for registration (marriage solemnized by different religious sects/judge/mayor)Documents are reviewed /examined if completely accomplished. Check the signature of the Solemnizing Officer. Assign a registry number and submit to MCR for signature.5-10 minutesOfficer of the day (OD)/ClerkMF 97
2 OD/Clerk releases the owner’s copy of the registered document.3-5 minutesOfficer of the day (OD)/Clerk 
3Received the registered document and fill-out the monitoring sheet. 3-5 minutes MF 97

 

Delayed: beyond the given period in timely registration

Fee/s: P 100.00

Requirement/s:

  • Four copies of accomplished Certificate of Marriage
  • In case of marriage with exceptional character, the solemnizing officer shall affix his signature on the Affidavit at the back of the COM form. This affidavit must be notarized or signed by the administering officer.
  • Current year’s CEDULA or Community Tax Certificate (CTC) of the applicant
  • Affidavit of delayed registration
  • Certified copy of the application for marriage license.
  • Negative Result from PSA

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1COM and requirements are presented for registration (marriage solemnized by different religious sects/judge/mayor)Documents are reviewed /examined if completely accomplished. Check the signature of the Solemnizing Officer. Require client to pay required fee.5-10 minutesOfficer of the day (OD)/ClerkMF 97
2Pay required fee at the Cashier/MTO.Cashier received payment and release OR Cashier/MTOOR
3Present the Official Receipt (OR) to the OD/ Clerk.OD/Clerk received the requirements, COM and OR and give client transaction slip where the date of release is indicated. Delayed COM shall be release after 10-day posting and signed by the MCR on the 11th day.3-5 minutesOfficer of the day (OD)/Clerk 
4Received the transaction slip and fill-out the monitoring sheet.   Transaction Slip
5Claim the registered document on the scheduled date.OD/Clerk releases the owner’s copy of the registered document with assigned registry number.3-5 minutesOfficer of the day (OD)/ClerkMF 97
6Received the registered document and fill-out the monitoring sheet. 3-5 minutes MF 97
  • Affidavit of Admission of Paternity/Affidavit of Acknowledgement
  • Affidavit of Legitimation
  • Affidavit to use the surname of the father
  • Other Registrable Legal Instruments

 

 

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

Affidavit of Admission of Paternity/Affidavit of Acknowledgement

            Fee/s: P 300.00 – Registration fee

P 165.00 – LCRO Copy of COLB

Requirement/s:

  • Affidavit of admission of paternity
  • Certificate of Live Birth (PSA and LCRO copy)

Affidavit of Legitimation

            Fee/s:  P 300.00 – Registration fee

P 165.00 – LCRO Copy of COLB

P 195.00 – each CENOMAR of parents (PSA)

Requirement/s:

  • Affidavit of Legitimation
  • Certificate of Live Birth (PSA and LCRO copy)
  • Certified Certificate of Marriage
  • Certificate of No Marriage (CENOMAR)

Affidavit to use the surname of the father

            Fee/s:  P 300.00 – Registration fee

P 165.00 – LCRO Copy of COLB

Requirement/s:

  • Affidavit to Use the Surname of the Father (AUSF)
  • Certificate of Live Birth (PSA and LCRO copy)

 STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Secure legal instrument duly notarized by a Notary Public or signed by any administering officer allowed by law.  Notary Public/Administering Officer 
2Present the secured legal instrument and other requirements.Documents are reviewed/examined and determined if complete. Require client to pay at the Cashier/MTO the prescribed fees.10-20 minutesMCR and Registration Officer III 
3Pay required fee at the Cashier/MTO.Cashier received payment and release OR Cashier/MTOOR
4Present the Official Receipt (OR) to MCR OfficeReceived the requirements and OR.2-3 minutesMCR and Registration Officer III 
5 Assign registry number. Prepare client’s copy with annotation and submit to MCR for signature.10-20 minutesMCR and Registration Officer III 
6 Releases the owner’s copy of the registered document.3-5 minutesMCR and Registration Officer III 
7Received the registered document and fill-out the monitoring sheet.  
VERIFICATION OF RECORDS

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

        Fee/s: P 165.00 – LCRO Copy of COLB

Requirement/s:

  • COLB Verification Only: In case of request other than the person himself, spouse, parent/s, direct descendants, guardian or institution legally in charge of person, an authorization letter or special power of attorney (SPA) together with the documents owner’s valid ID and the authorized person’s valid ID are required.

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Supply document/data for verification.Officer of the day (OD)/Clerk verifies availability of record from the Registry Books.20-30 minutesOfficer of the day (OD)/Clerk

 

 

  Record Found: Ask client if he/she will request a copy.
  Record Not Found: Ask client if he/she will request for Certification of No Available Record or Destroyed Record.
2Request for issuance of certification/certified true copy (CTC)/certified machine copy (CMC).Require client to pay prescribed fees.1-2 minutesOfficer of the day (OD)/Clerk 
3Pay required fee at the Cashier/MTO.Cashier received payment and release OR Cashier/MTOOR
4Present the Official Receipt (OR) to MCR OfficeReceived the requirements and OR. Prepare certification and submit to MCR for signature.5-10 minutesOfficer of the day (OD)/Clerk 
  Releases the signed certification.3-5 minutesOfficer of the day (OD)/ClerkSigned Certification/CTC/CMC
5Received signed certification / CTC / CMC and fill-out the monitoring sheet. 
APPLICATION FOR MARRIAGE LICENSE

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

       Fee/s: P 272.00 (exclusive of seminar/s and other certificate fees)

Requirement/s:

  • Birth Certificate of applicants
  • Current year’s CEDULA or Community Tax Certificate (CTC) of acknowledging parent.
  • Seminar on Marriage Counseling Certificate (MSWDO)
  • Seminar on Family Planning Certificate (RHU-I)
  • Certificate of No Marriage (CENOMAR)
  • Tree Planting Certificate Punong Barangay
  • Advice upon intended marriage (applicant/s is/are 21 – 24 years old)
  • Parent’s Consent (applicant/s is/are below 21 years old)
  • Sworn Statement (applicant/s is/are 21 – 24 years old)

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Request for Application for Marriage License form.Give application for Marriage License Form to accomplish and give list of requirements to submit.2-3 minutesOfficer of the day (OD)/ClerkMF 90
2Accomplish the application for marriage license form. Submit accomplished form and other requirements to the OD/ClerkDocuments are reviewed/examined. Give schedule for pre-marriage counseling / family planning seminar. Return examined documents to the client.10-20 minutesOfficer of the day (OD)/Clerk 
3Attend scheduled pre-marriage counseling / family planning seminar.Pre-marriage counseling / family planning seminar. Municipal Social Welfare and Development Officer(MSWDO)/Municipal Health Officer (MHO) 
4Submit Certificate of Pre-Marriage Counseling and Family Planning Seminar and other requirements / documents previously examined.Received and re-examine all pertinent documents submitted by the client. Require client to pay required fee for the transaction.10-20 minutesOfficer of the day (OD)/Clerk 
5Pay prescribed fee to the Cashier/MTOReceived payment and issue Official Receipt (OR) Cashier/MTOOR
6Present OR to the MCRO.Received OR and issue transaction slip (date of return indicated). Application for marriage will be released after 10-day posting / publication and will be assigned with registry number.3-5 minutesOfficer of the day (OD)/ClerkTransaction Slip
  * On the 11th day (working day), prepare the Marriage License for signature of MCR.3-5 minutesOfficer of the day (OD)/ClerkMarriage License
7Return to MCRO and present transaction slip.Release Marriage License to applicant.3-5 minutesOfficer of the day (OD)/Clerk 
8Received Marriage License and fill-out the monitoring sheet. 3-5 minutes Marriage License
SUPPLEMENTAL REPORT (BIRTH, DEATH MARRIAGE AND FETAL DEATH)

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

       Fee/s: P 100.00

 Requirement/s:

  • Affidavit of Supplemental Report
  • PSA copy of Certificate of Live Birth or Certificate of Death or Certificate of Marriage or Fetal Death, depending on the document applied for supplemental report.

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Present document applied for supplemental report.Interview client and determined the data needs to be supplied.5-10 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III 
2Secure Affidavit for Supplemental Report stating the information to be supplied. Affidavit must be duly notarized or signed by an administering officer allowed by law. Submit it to the MCRO.Examine and evaluate document submitted. Require client to pay prescribed fee.5-10 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III 
3Pay required fee at the Cashier/MTOReceived payment and issue Official Receipt (OR) Cashier/MTOOR
4Present OR to the MCRO.Received OR. Prepare supplemental report in the appropriate form (birth, death, marriage & fetal death) and submit for signature to the MCR.10-20 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III 
5 Release document/s with supplied information as indicated in the Affidavit for Supplemental Report.3-5 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III 
6Received transacted document and fill-out the monitoring sheet. 3-5 minutes 
CHANGE OF FIRST NAME/CORRECTION OF CLERICAL ERROR (R.A. 9048 AND R.A. 10172)

Change of First Name (CFN)/Correction of Clerical Error (CCE) – R.A. 9048

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

       Fee/s: P 1,000.00 – Filing fee for CCE (RA 9048)

P 3,000.00 – Filing fee for CFN- P 3,000.00

Publication fee (Note: Applicant may opt to publish the correction himself)

Requirement/s:

Note: At least two of the following document below but petitioner can submit as many public or private documents to support the petition.

  • PSA and MCR Copy of documents to be corrected
  • Baptismal Certificate
  • Voter’s affidavit/certification
  • Employment Record
  • GSIS record
  • SSS record
  • Medical record
  • Business record
  • School record
  • Driver’s license
  • Insurance
  • Civil registry records of ascendants
  • Land titles
  • Certificate of Land Transfer
  • Bank Passbook
  • NBI/Police Clearance
  • Others

Correction of Clerical Error (CCE) – R.A. 10172

(clerical or typographical errors in the day and/or month in the date of birth and sex)

Fee/s: P 3,000.00 – Filing fee for CCE (RA 10172)

P 3,000.00 – Filing fee for CFN- P 3,000.00

Publication fee (Note: Applicant may opt to publish the correction himself)

Requirement/s:

  • PSA and MCR Copy of documents to be corrected
  • Earliest School Record or Earliest School Document
  • Medical Records
  • Baptismal Certificate
  • NBI/Police/Court Clearance
  • Employer’s Certification – if not employed, Affidavit of Non-Employment
  • Medical Certification of Municipal Health Officer
  • Others

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Present document for correctionInterview client, examined document for correction, provide requirements checklist for filing of petition for change of first name, correction of clerical error under RA 9048/RA 1017210-20 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III 
2Submit supporting documents as per checklist together with the document for correction.Evaluate submitted document. Prepare petitions signed by the petitioner and administer under oath by the MCR. Require client to pay the prescribed fees.20-30 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III 
3Pay required fee at the Cashier/MTOReceived payment and issue Official Receipt (OR) Cashier/MTOOR
4Present OR to the MCRO.Received OR. Issue transaction slip with indicated approximate date of return.3-5 minutesMunicipal Civil Registrar (MCR)/ Registration Officer IIITransaction Slip
5Received transaction slip and fill-out the monitoring sheet.    
  CCE: Posting period of 10 days30 days  
  CFN/CCE 10172: Posting period of 10 days.45 days  
  Publication in newspaper for 2 consecutive weeks.  
PIECEMEAL OR ADVANCE SUBMISSION OF OCRG DOCUMENTS THRU ELECTRONIC ENDORSEMENT AS PER CLIENT REQUEST DUE TO URGENT NEED

Thru Electronic Endorsement as per client request due to urgent need.

Schedule of availability of Service:

Monday to Friday         –        8:00 A.M. – 5:00 P.M. (without noon break)

        Fee/s: P 150.00 – Endorsement fee

Requirement/s:

  • Documents to be endorsed
  • Previously registered documents – PSA negative certification

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
 For Old and Newly registered Birth, Marriage and Death.    
1Request for endorsement of documents.Received request. Require to pay prescribed fee.2-3 minutesOfficer of the day (OD)/Clerk 
2Pay required fee at the Cashier/MTOReceived payment and issue Official Receipt (OR) Cashier/MTOOR
3Present OR to the MCRO.Received OR. Prepare endorsement letter and attachments. Release client’s copy of endorsed documents.10-20 minutesOfficer of the day (OD)/Clerk 
4Received documents and fill-out the monitoring sheet. 3-5 minutes  
  Mail document to PSA Manila thru public or private courier as per client’s preference.5 working daysMCR

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

       Fee/s: P 165.00 – Annotated Document

P   65.00 – Post Office mailing

P 210.00 – LBC mailing

P 165.00 – Issuance of certification of registration for LI only

Requirement/s:

  • Money Order Check for request of SECPA Copy

STEPS/ PROCESS

StepsApplicant/ClientService ProviderDurationPerson in ChargeForm
1Submit the registered Court Order / Decision & Adoption for endorsement  together with attachmentsReceived Court Order / Decision & Adoption with attachments. Prepare annotated document / amended Birth Certificate. Require client to pay prescribed fee and to secure money order check for request of SECPA copy of documents with annotation.10-20 minutesMCR 
2Pay required fee at the Cashier/MTOReceived payment and issue Official Receipt (OR) Cashier/MTOOR
3Present OR to the MCRO.Received OR. Prepare endorsement letter and attachments. Release client’s copy of endorsed documents.10-20 minutesOfficer of the day (OD)/Clerk 
4Received documents and fill-out the monitoring sheet. 3-5 minutes  
  Mail document to PSA Manila thru public or private courier as per client’s preference.5 working daysMCR
OUT-OF-TOWN REPORTING SCHEME FOR VITAL EVENTS THAT OCCURRED IN THIS MUNICIPALITY OR IN OTHER TOWNS/CITIES

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

       Fee/s: P 105.00 – LBC mailing

P   65.00 – Post Office mailing

Note: Other fees will depend on the fees of the receiving LCR

Requirement/s:

Note: At least two of the following document below but petitioner can submit as many public or private documents to support the petition.

  • Four copies of accomplished Certificate of Live Birth
  • In case of an illegitimate child and should the father will acknowledge/admit the paternity of the child, he must personally appear to the MCR Office to affix his signature on the Affidavit at the back of the COLB form.
  • Current year’s CEDULA or Community Tax Certificate (CTC) of acknowledging parent/s.

Note: Child born before the New Family Code of the Philippines, both parents will acknowledge.

  • Negative Result from PSA
  • Marriage Contract (if married)
  • Affidavit of two disinterested persons
  • At least two of the documents listed below;
    • Baptismal Certificate
    • School Record/Form 137/Transcript of Record
    • Voter’s Registration Record/Certification
    • NBI Clearance
    • SSS Membership (E-1)
    • Employment Record
    • Withholding Tax certificate

Passport

Driver’s License

  • 2 valid IDs with date and place of birth

STEPS/ PROCESS

StepApplicant/ClientService ProviderDurationPerson in ChargeForm
1Fill-out information sheet at the MCR Office (birth delivered thru hilot)COLB and requirements are examined if correct and complete. Client is interviewed for verification of information provided in the submitted form. Require informant to affix signature on the COLB form. In case of illegitimate child, the acknowledging parent/s is/are required to affix signature in the presence of the MCR.10-20 minutesOfficer of the day (OD)/ClerkMF 102
 COLB and requirements are presented for registration (birth in municipal hospital, lying-ins and other institution allowed to accomplished the COLB)5-10 minutesOfficer of the day (OD)/ClerkMF 102
  Mail document to the corresponding towns/cities’ Local Civil Registrar.   
  Note: Mailing of document either thru public or private courier shall be shouldered by the client.  
RESPONSE TO QUERIES/ASSISTANCE ON CIVIL REGISTRATION MATTERS/CONSULTANCY SERVICES

Schedule of availability of Service:

Monday to Friday        –         8:00 A.M. – 5:00 P.M. (without noon break)

       Fee/s: NO FEE

Requirement/s:

  • NONE REQUIRED

STEPS/ PROCESS

StepApplicant/ClientService ProviderDurationPerson in ChargeForm
1Raise concern/s to the MCR Office.Provide reply to simple queries2-3 minutesMunicipal Civil Registrar (MCR)/ Registration Officer III/OD/Clerk 
  For Complex Queries such as those needed technical assistance, refer to appropriate person/s or office.